20 Office Supplies Quiz Questions and Answers

Question 1:
What is the primary function of a stapler?
A) To bind sheets of paper together
B) To erase mistakes on paper
C) To store documents in an organized manner
D) To cut paper into shapes

Correct Answer: A
Explanation: A stapler is designed to fasten sheets of paper together using staples, making it easier to handle multiple pages as a single unit.

Question 2:
Which of the following is a common type of paper used for printing documents?
A) Tissue paper
B) Copy paper
C) Wax paper
D) Parchment paper

Correct Answer: B
Explanation: Copy paper is specifically manufactured for use in printers and copiers, offering the right weight and texture for clear, high-quality prints.

Question 3:
What does a hole punch primarily do?
A) Sharpen pencils
B) Create holes in paper for binding
C) Glue items together
D) Remove ink from paper

Correct Answer: B
Explanation: A hole punch is a tool that makes uniform holes in paper, allowing it to be organized in binders or folders.

Question 4:
Which pen type uses a small ball to dispense ink?
A) Fountain pen
B) Ballpoint pen
C) Gel pen
D) Felt-tip pen

Correct Answer: B
Explanation: A ballpoint pen has a tiny rotating ball at the tip that controls the flow of oil-based ink, making it reliable for everyday writing.

Question 5:
What is the main purpose of a binder?
A) To hold and organize loose papers
B) To draw straight lines
C) To correct typing errors
D) To store electronic files

Correct Answer: A
Explanation: A binder uses rings to secure punched papers, helping to keep documents neat and accessible in an office setting.

Question 6:
Which office supply is used to highlight text on paper?
A) Permanent marker
B) Highlighter
C) Ballpoint pen
D) Stapler

Correct Answer: B
Explanation: A highlighter is designed with translucent ink to emphasize important text without obscuring it, making it ideal for notes and reviews.

Question 7:
What material is most common for erasers?
A) Metal
B) Rubber
C) Plastic
D) Wood

Correct Answer: B
Explanation: Rubber erasers are effective at removing pencil marks by absorbing graphite without damaging the paper surface.

Question 8:
Which tool is used to securely fasten items with adhesive?
A) Tape dispenser
B) Scissors
C) Ruler
D) Stapler

Correct Answer: A
Explanation: A tape dispenser holds and applies adhesive tape to seal packages, attach labels, or repair items in an office.

Question 9:
What is the primary use of a file folder?
A) To write notes quickly
B) To store and organize documents
C) To print multiple copies
D) To cut materials

Correct Answer: B
Explanation: File folders provide a way to categorize and protect papers, preventing them from getting lost or damaged.

Question 10:
Which paper size is standard for most business letters?
A) A5
B) Legal
C) A4
D) Tabloid

Correct Answer: C
Explanation: A4 paper is the international standard for documents, measuring 210 x 297 mm, and is widely used for letters and reports.

Question 11:
What does a paper clip primarily do?
A) Permanently bind papers
B) Temporarily hold sheets together
C) Erase writing
D) Cut edges

Correct Answer: B
Explanation: A paper clip is a simple wire fastener that keeps papers together without causing damage, allowing for easy removal.

Question 12:
Which office supply is used to correct mistakes on typed documents?
A) Correction fluid
B) Ink cartridge
C) Staple remover
D) Envelope

Correct Answer: A
Explanation: Correction fluid is applied over errors to cover them, providing a smooth surface for rewriting on typed or handwritten pages.

Question 13:
What is a desk organizer mainly for?
A) To decorate the workspace
B) To keep supplies neat and accessible
C) To store food items
D) To display artwork

Correct Answer: B
Explanation: A desk organizer has compartments for items like pens and paper, reducing clutter and improving efficiency in an office.

Question 14:
Which item is best for making permanent marks on a whiteboard?
A) Dry-erase marker
B) Permanent marker
C) Highlighter
D) Pencil

Correct Answer: B
Explanation: A permanent marker creates indelible marks on surfaces like whiteboards, though it’s not erasable like dry-erase markers.

Question 15:
What is the typical use of an envelope?
A) To bind books
B) To mail or store letters and documents
C) To draw diagrams
D) To sharpen tools

Correct Answer: B
Explanation: Envelopes are designed to enclose and protect letters or small items for mailing, with various sizes for different needs.

Question 16:
Which device is used to destroy confidential documents?
A) Printer
B) Shredder
C) Scanner
D) Laminator

Correct Answer: B
Explanation: A shredder cuts paper into strips or pieces, ensuring sensitive information is irretrievable and secure.

Question 17:
What is the main difference between scissors and a paper cutter?
A) Scissors are for cutting curves, while a paper cutter is for straight lines
B) They serve the same purpose
C) Scissors are electronic
D) A paper cutter is for erasing

Correct Answer: A
Explanation: Scissors allow for precise, curved cuts by hand, whereas a paper cutter provides straight, accurate cuts for larger sheets.

Question 18:
Which supply is used to label and identify files?
A) Sticky notes
B) File labels
C) Rubber bands
D) Pens

Correct Answer: B
Explanation: File labels are adhesive stickers that can be written on and attached to folders for quick identification and organization.

Question 19:
What is a calendar’s primary function in an office?
A) To store data
B) To track dates and schedule events
C) To print photos
D) To cut shapes

Correct Answer: B
Explanation: A calendar helps users plan meetings, deadlines, and tasks by displaying dates and providing space for notes.

Question 20:
Which item is ideal for leaving quick reminders on a desk?
A) Post-it notes
B) Binders
C) Envelopes
D) Staplers

Correct Answer: A
Explanation: Post-it notes are self-adhesive and removable, making them perfect for temporary messages without damaging surfaces.